The digitalization process is where we convert traditional models and analog processes to digital format. The data is transformed so that it can be processed and treated from any computer, mobile or tablet.
Business Digitalization
Digitalization has become increasingly necessary in companies, due to different factors, such as saving time, resources and space. Often, the transition from analog media to digitalization in companies leads to a transformation of a large part of the business organization.
Today we can digitalize practically all areas of the company, from commercial relations, to human resources, signatures, project management and invoicing. The digitalization of our resources implies changes at the organizational level, since the tasks performed on a day-to-day basis will change.
In addition, the importance of digitalization is such that aids are offered to achieve this goal, such as the kit digital, offered to digitize your company by implementing a management system such as Odoo.
Invoice Digitalization
The digitalization of invoices is one of the most important processes at the moment, besides being the reason why many companies choose to go digital. All the advantages of digitalization of invoices are more than enough reasons to consider the change, although sometimes it may seem costly.
The law requires invoices to be kept for a minimum of 5 years, which implies an expense of space and paper and the possibility of misplacing some of them. Thanks to invoicing systems like Odoo, all invoices will be stored in the system and you will save space, risks and loss of information.
But what about the invoices I have already issued? This will not be a problem thanks to the OCR system, which is able to read the invoices, digitalize them and insert them into the system. The storage of the invoices in the system is completely legal, as well as the electronic format of the invoices.
In Odoo, the OCR system is integrated in the invoicing application. This system works through Odoo tokens, being an artificial intelligence, the system learns and recognizes the invoices in a way that will save you more and more time.
Once you have your invoicing system, you will be able to make the invoices digitally directly, which will save you that step of digitalization of a paper invoice. You will be able to both issue and receive invoices in digital format, with full legal validity.
This is a great advantage when starting a business, with an invoicing system you can comply with all legal requirements without additional worries. A management software like Odoo is the great ally of SMEs and freelancers. The synthesis of processes, saving resources and time that can be used in other functions.
The advantages of digital invoices go beyond the time we spend on them and the space they take up. In the shipments we will find a saving of money, since we will be able to send them by email instead of postal mail. We find it easier to organize and it is easier to avoid human error, which is always a factor to take into account. In addition to facilitating the work of the accounting team, whether internal or external.
Regarding the requirements that will drive digitalization, we find both electronic invoicing and TicketBAI. Both require an invoicing system in order to comply with the requirements, since they are files in xml format that must be accompanied by a digital certificate and must be signed electronically.
Currently, electronic invoicing is not mandatory, however TicketBAI is required, so these are cases in which you will always need an invoicing software. In the case of Odoo, we have both options in a fully integrated way and in compliance with all legal requirements.
Whether it is for digitalization of invoicing or any other area of your company, Odoo offers you the best solution, as the fully integrated applications will help you forget about any analog processes and you will be able to dedicate your resources to business growth.
Digitalization for Spanish Companies